Reports to Company President

Job Responsibilities

• Works closely with Company President and other administrative staff
• Inputs and updates information in spreadsheets for reporting purposes
• Coordinates and schedules travel, meetings, and appointments
• Manages inbox and calendar for President, as needed
• Responds to and resolves admin or office related questions, as needed
• Prepares meeting agendas, records minutes and documents actions items
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Works with sensitive information with discretion to maintain confidentiality and ensure compliance with privacy policies and regulations
• Work closely with other senior management across multiple departments, handling various tasks to streamline their work and communications. Will provide personalized assistance, ensuring smooth operations and effective communication
• Reconciles and reviews expense reports and invoices as needed
• Runs reports; maintains customer or vendor contact lists
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand
• May be asked to cross-train into other roles to assist with additional depth within the company.

Required Knowledge, Skills, and Abilities

• Dependable, reliable, and punctual
• High degree of integrity and overall trustworthiness
• Position requires someone who is proactive to problem-solving, detail-oriented, and drives for process & system improvement
• Presents a positive and professional image for the organization
• Strong interpersonal skills with excellent office & phone etiquette
• Time management, multitasking, and flexibility
• Excellent organizational skills, attention to detail and high level of accuracy
• Professional communication skills, written and verbal
• Ability to help hold people accountable to deadlines and expectations
• Assist with event planning and coordination

Education and Experience

• Past administrative experience or tenure in an office setting a plus