“After 21 years of working with mostly the same team, we have become just like family. ” ~ Kim Brandriet, Lead Sales Coordinator
Job Title: Administrative Assistant
Organization Description: ESCO Manufacturing is the 2024 SBA Family Business of the Year and the premier wholesale sign manufacturing company headquartered in the heart of the Midwest in Watertown South Dakota. Our mission is to be a leader in the sign industry by providing the best value in visual identification and advertising to our customers, through excellent work ethics and high standards of business practices. For more information, visit www.escomanufacturing.com
About the job:
As an Administrative Assistant for our company, you will enjoy working in our family-like atmosphere that strives for teamwork, innovation, and personal growth. Each day provides new challenges through custom projects and in-house training opportunities. Our Core Values of One Team, Integrity, and Engaged are engrained into our culture, and our team members are rewarded for their efforts. We’re living our Vision by creating WOW experiences for our team members, customers, and communities!
Reports to President
Job Responsibilities
- Works closely with Company President and other administrative staff
- Inputs and updates information in spreadsheets for reporting purposes
- Coordinates and schedules travel, meetings, and appointments
- Manages inbox and calendar for President, as needed
- Responds to and resolves admin or office related questions, as needed
- Prepares meeting agendas, records minutes and documents actions items
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
- Works with sensitive information with discretion to maintain confidentiality and ensure compliance with privacy policies and regulations
- Work closely with other senior management across multiple departments, handling various tasks to streamline their work and communications. Will provide personalized assistance, ensuring smooth operations and effective communication
- Reconciles and reviews expense reports and invoices as needed
- Runs reports; maintains customer or vendor contact lists
- Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand
- May be asked to cross-train into other roles to assist with additional depth within the company.
Required Knowledge, Skills, and Abilities
- Dependable, reliable, and punctual
- High degree of integrity and overall trustworthiness
- Position requires someone who is proactive to problem-solving, detail-oriented, and drives for process & system improvement
- Presents a positive and professional image for the organization
- Strong interpersonal skills with excellent office & phone etiquette
- Time management, multitasking, and flexibility
- Excellent organizational skills, attention to detail and high level of accuracy
- Professional communication skills, written and verbal
- Ability to help hold people accountable to deadlines and expectations
- Assist with event planning and coordination
Education and Experience
- Past administrative experience or tenure in an office setting a plus